Miracle Service has an optional module for exporting Invoice and Purchase Order data to almost any external Accounting Software application. The advantages of this approach to the Accounting interface are -

Convenience - Many service businesses already have satisfactory accounting software, and don't want the extra cost and lost time needed to learn a one-off 'orphan' accounting program.

Features - Established accounting software already includes all the required features and more. No service management software developer can expect to match their experience, expertise and specialisation. These are proven products.

Low Cost Support - With a locally available accounting system, such as for example, Quickbooks, MYOB, Sage, Peachtree, Sybiz Vision and many others, support, training and expertise is available almost anywhere nearby. Expensive and far distant support is not required.

Network Problems - Inbuilt integrated accounting require more users on the network at the same time. This problem does not arise when Invoice and Purchase Order data is transferred to the separate accounting system in a batch, as is done with Miracle Service.

Simple and uncomplicated - With all the accounting software applications that Miracle Service supports, purchase details and all invoices (be they for service call, period billing, product, over the counter sales, etc.) all show up in the accounting software. No data need be re-entered.

Flexibility - As a company increases in size or direction, its accounting requirements also change. With Miracle Service, the user may upgrade to the most suitable version or even change the accounting application. With an inbuilt integrated accounting system the user is locked in with no recourse or option.

Note: Miracle Service can export all of the required data, but some Accounting applications have limited import capability.

The Accounting Exporter module links Miracle Service to popular accounting applications. No more re-entering invoices to your existing accounting software manually!

Export invoice and/or purchase order information in file format to an accounting package of your choice. (Some accounting products only allow the import of invoice information, and not purchase order information). Refer to your accounting software to check compliance.

Eliminate the need to re-enter any service department invoices or period billing invoices in your accounting software. They will be exported for you and appear within your accounts receivable or accounts payable module.

Miracle Service prints the invoice your customer will receive, but the amounts, accounts and taxes flow directly to your accounting program through a simple export function. This ensures integrity of the data. The invoice is printed by Miracle Service, as Miracle Service must know how much revenue you are expecting or costs were involved in the repair. This allows your accounting application to know the details of the invoice amount, but also allows Miracle Service to give a profit analysis of equipment or a service contract.

Currently utilizes: Quickbooks, Peachtree, AccPac, DacEasy, SBT and Sage among many others.

Simple and very flexible. Just set up your account numbers, and import in seconds all transactions done with Miracle Service.

Accounts Receivable transactions and/or Payable transactions are created in seconds in your accounting program.

The Nexent support team can create an invoice export utility for most ASCII, or DBF importable accounting packages.

Note - All Accounting applications do not work the same. Some import more information than others, some are incapable of accepting data that can be exported by Miracle Service, and the same accounting application can work differently between different versions. Nexent does not recommend any particular accounting solution.

The Invoice Exporter examines your Miracle Service data and automatically creates 3 accounts for each inventory category you have set up (Asset, Cost of Good Sold, and Revenue), and 2 accounts for each tax (Collected and Paid Out). You can use the same account numbers for as many listed account types as you wish. The only mandatory account type that needs an account number is 'Suspense'. If you are missing an account that is needed at the time of exporting, the 'Suspense' account will be used in its place. A report highlights which invoices or purchase orders used the suspense account, so you can easily find any errors.

All invoices or purchase orders created within Miracle Service, that have not yet been exported, will be visible when you open the program.

Previously Exported Invoices/Purchase Orders

If you wish to view previously exported invoices, click the 'Show Exported Invoices' checkbox in the bottom left. If you wish to view invoices within a date range, click the 'Show for a Date Range' checkbox and enter a start and end date for the range.

To select all invoices to be exported, click 'Select All' To deselect all invoices, click 'Deselect All'.

To view only Invoices or only Purchase Orders, select the corresponding option button located at the top of your screen. To view both, select the ‘Both’ option button. 

Click the ‘Report’ button to view a general accounting report.

This report will display all of the transactions that will be created within the accounting application, once the file created is imported. This is a paper trail, and will show any suspense account entries.

That's it! It's simple.

Nexent does not in any way recommend or support any accounting software program. What we can do is explain exactly what type of integration is possible with our accounting export module, (see the video demos pages for a demo). Nexent supports integration in various capacities between different programs, and some accounting software products are supported with more capability than others. It is usually a function of the accounting program to increase this integration capability, and we work very hard to see we do all that is possible...but as this software from these other vendors changes rapidly, we can't guarantee it.

OFFICE TECH SERVICES Sydney, Australia Ph: +61 2 9958 3276 Fax : +61 2 9958 7897 email - ots@officetech.com.au